Copy Machine Leasing Vs. Buying: Which One Is Right For Your Office?

The decision to lease or buy a copy machine is a difficult one for many business owners. Both options represent a commitment of sorts. Before you can decide whether or not to buy or lease a copy machine, you'll need to understand the differences between the two options. 

Leasing: Pros and Cons

A copy machine lease is a binding contract that may last for one, two or more years. During that time, the company that owns the copy machine will be responsible for office copier services and maintenance of the machine. 

Leasing is the no-muss, no-fuss option. All responsibility for the care and maintenance of the machine falls on the company that owns it. Should that machine require a serious repair, the cost of repairing the machine falls on the company that owns it--not the business that signed the lease.

Businesses that lease their copy machines have the benefit of being able to upgrade when the contract ends. As a result, businesses that lease copiers often have access to the latest copy technologies. 

There are some disadvantages to leasing. Leasing a machine locks a business into a monthly payment for the length of the contract. Whether the business goes under or begins to lose profits, that business will still be responsible for paying for the lease. 

Buying: Pros and Cons

Buying a machine outright can be the cheaper option over time. Purchasing a machine involves making a one-time only payment. Businesses that purchase their copy machines and keep those machines for many years may end up spending far less money than businesses that lease their machines. 

This is a sensible option for new business owners, who may be reluctant to lock themselves in to a regular monthly payment. However, there are disadvantages to buying a copy machine. Businesses that buy their own machines must pay for maintenance and service. Over time, the cost of repairing the machine may detract from the savings that comes from buying the machine. 

Picking the Right Option for your Business

If you own a new business that is operating on a slim or uncertain profit margin, locking your business in to a monthly payment may not be the best option at this time. If your business is mature and your profits are stable and reliable, leasing a machine is a convenient and sensible choice. For more information, contact some office copier services in your area.